Replying to the same emails over and over again does become monotonous and extremely time-consuming for those who rely too much on emails for business and personal communications. The quickest solution that will save you time with little to no effort, is to create an automatic response for email using canned response in Gmail.

For example, assuming you have an online presence and you receive frequent product inquiry emails, It makes sense to send an automatic email response to let the sender know their email has been received. Using the automatic response in Gmail, your answers can be bit more specific to the incoming email query.You can do this by combining Gmail’s filter and canned response features.

Despite this great feature, its widespread adoption like any other Google product has not happened, and there’s a reason why this product is still under Google Labs offerings.

Limitations of Gmail canned responses

First of all, Gmail canned response heavily depends on words in a specific sequence in an incoming email. For example, if a canned response is set for “buy me a cup of coffee” and the incoming email has the string “buy a coffee cup for me”, then the response is not generated. Essentially, this is nothing but comparison of string of words in a certain sequence.

Additionally, there is a limitation on the total number of canned responses you can set, the amount of words that can be written in a canned response. Additionally, you can’t have an email attachment in a canned response, which sometimes is a prerequisite for any business communication. Canned answers change your typical address slightly, for example, your email is yourcompany@gmail.com, conveying auto messages will change the address to yourcompany+canned.response@gmail.com. These limitations of canned response in Gmail ensure less flexibility if you are planning to seriously use it to handle customer email inquiries for your business.

Roboresponse solves this problem using AI

Roboresponse.com is an email autoresponder powered by Artificial Intelligence, which can respond to incoming sales email inquiries with unique and customized email replies automatically.This SaaS based email autoresponder  is designed to learn about product or service offerings of any business through its supervised learning interface. Once taught, it never forgets and over a period of time, it can engage your email leads in a conversation towards closure, without human intervention.

Benefits of Roboresponse over Gmail canned responses:

Roboresponse  scans incoming emails and analyze the intent and keywords specific to your business offerings, and generate an accurate response for the incoming emails, automatically. The all-powerful Natural Language Processing embedded in Roboresponse service ensures that intent is derived irrespective of the sequence of the words present in an incoming email. There is no limitation on the number of responses that can be set. Oh and yes, email attachments are an integral part of this automated email response service.

Roboresponse is designed for those who are serious about handling sales email inquiries automatically, as it offers a great flexibility and accuracy in automatic email response in comparison with canned response in Gmail.